Officers

Chairperson:

Liz Stringer

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1. 1. Role

The role of the Chairperson is to provide the principle leadership and responsibility for the organisation and the Committee.

1. 1. Key Responsibilities
2. Ensure the Constitution of the Group is followed and that all Officers and Committee members are aware of their responsibilities.
3. Chair meetings of the Group (including Committee, Annual General and Special/Extraordinary General) and ensure accurate minutes are recorded.
4. Maintain an overview of the Group’s finances.
5. Maintain an overview of the activities of the other Officers, the Ordinary Committee Members, any Sub-committees or Working Groups and of other Members involved in the running of the Group.
6. Actively seek opportunities to promote and publicise the Group.

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Secretary:

Sue Pople

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1. 1. Role

To assist the Chairman in the coordination of the activities required to achieve the objects of the Group.

1. 1. Key Responsibilities
To attend to correspondence addressed to the Group.
To take the minutes of the AGM, and any other special meetings.
To be a cheque signatory and cover for the Treasurer in his/her absence.
To liaise with the Chairman in order to prepare and circulate an agenda prior to each Committee meeting.
To attend Committee meetings and take an accurate record of Committee members present, apologies received, summary of discussions, and actions agreed.
To circulate minutes to all Committee members, by email or hard copy as appropriate, within the time scale specified in the constitution.
To ensure minutes are available for all group members to access.
To keep members informed of events, rehearsals etc.

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Treasurer:

Roy Alexander

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1. 1. Role

To ensure that the Group’s finances are managed in an efficient manner in accordance with the aims and objectives agreed by the elected Committee on behalf of all members.
To advise the Committee on all aspects of financial matters in order to ensure that the Group’s funds are used solely for the good of its members and are kept solvent at all times.

1. 1. Key Responsibilities
Arrange for prompt banking of all income received.
Pay, on or before the due date, all approved expenditure, including invoices and expenses claims.
Maintain a Cash Book record of all income and expenditure transactions.
Produce a financial report for presentation to the Committee at each meeting and, as required, for the overall management of the Society's finances.
Produce independently examined year end final accounts for presentation to all Members at the AGM.
Collect and keep records of annual and weekly subscriptions.

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Membership Secretary:

Melanie Thurlow

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1. 1. Role

The Membership Secretary is responsible for maintaining and administering a database of all members.

1. 1. Key Responsibilities
    1. Answer membership enquiries
  2. Look out for and welcome new/prospective members at rehearsals and introduce them to an existing member from the section that they will be joining.
  3. Ensure that new members complete a membership form and pay the annual subscription
  4. Add new members details to the Member’s database and the Group’s email account
  5. Send welcome e-mail
  6. Notify Music Director, Webmaster and Treasurer of new members who have filled in a membership form and paid the annual subscription
  7. Ensure that the Webmaster creates a web account for the new member
  8. In April every year check that the contact details for all current members are correct and make amendments to the Members database and email account as appropriate.
  9. Assist with promoting membership of the group